Administrative Memorandum Series
The Administrative Memorandum Series (AMS) was created in 1995 by President Gordon H. Lamb. These documents are official University policy unless they have been updated to reflect current federal and state regulations and University procedures and guidelines.
The following table provides links to documents in the AMS, and where they have been revised, the University policy name. Where no University policy update is provided, the AMS document remains in effect and reflects current Å·²©ÓÎÏ·¹ÙÍø policy. Please use the menu on the left to find the University policies listed in the right hand column.
| No. | Administrative Memorandum | University Policy |
|---|---|---|
| 1 | Establishment of NEIU Administrative Memorandum Series | G1.1 Formulation and Issuance of University Policy; Effective 12/01/11, Last Revision 06/01/2019 |
| 2 | Insurance Filing Claims Under Self-Insurance Program | G1.3 Reporting and Filing Insurance Claims; Effective 05/01/2014 |
| 3 | Sick Leave, All Employees | |
| 4 | Leave of Absence Without Pay Related to Personal or Family Illness or Injury, for University Employees | |
| 5 | Verification of Employment Status | E1.99.1 Employment Verification and References; inactivated 10/14/2020. Replaced by online verification system. |
| 6 | Educational Leave for Administrators (Department Chairs, Level I-V Administrators and Academic Support Professionals) | |
| 7 | Emeritus Faculty | A2.02.1 Faculty Emeritus/Emerita; Effective 03/08/12, Last Revision 08/27/13 |
| 8 | Employment, Consulting, Outside Research, and Professional Activities | |
| 9 | Teaching by Employees Other than Faculty | A2.03.1 Teaching by Non-Faculty Employees; Effective 04/13/12, Last Revision 08/27/13 |
| 10 | Use of Grant Funds for Faculty and Other Employee Compensation | |
| 11 | Salary for Administrators, Temporary Assignment | E1.03.1 Additional Pay for Temporary Assignments; Effective 01/02/2015 |
| 12 | Promotion and Tenure for Department Chairs | A2.02.2 Promotion and Tenure of Department Chairs; Effective 03/08/12, Last Revision 08/27/13 |
| 13 | Removal of Departmental Chairpersons | A2.02.3 Removal of Chairpersons; Effective Date 10/02/2015 |
| 14 | Salary Levels for Administrative and Professional (A&P) Employees | Inactivated 5/18/2023. The Board of Trustees does not set annual salary guidelines. This document maintained an obsolete governance function that had no practical application. |
| 15 | Policy on Use of University-Wide Voice Mail Messages | I1.4.2 Targeted Announcements; Effective 06/23/2016 |
| 16 | Drug Free Workplace | Alcohol and Drug Abuse Prevention Information |
| 17 | Transportation for Medical Care | E2.11 Transportation for Medical Care: Effective 04/15/2015 |
| 18 | Overtime Compensatory Pay and Accumulation in Connection with Special Projects | E1.03.1 Additional Pay for Temporary Assignments; Effective 01/02/2015, Last revision 06/11/2018 |
| 19 | Compensatory Time for Non-exempt Civil Service Employees | E1.03.1 Additional Pay for Temporary Assignments; Effective 01/02/2015, Last revision 06/11/2018 |
| 20 | Emergency Situations Affecting Work Schedules | |
| 21 | Application for University Employment | Inactivated 5/18/2023. Obsolete. |
| 22 | Prior Criminal Record of Employment Applicants | E1.99.3 Background Checks; Effective 09/24/14, Last Revision 02/11/2020 |
| 23 | New Employee Orientation | Inactivated |
| 24 | Temporary Assignment of Duties | ; Effective 01/02/2015 |
| 25 | Administrative Adjustment within the Same Classification | Inactivated 5/18/2023. Replaced by E1.03.1 Additional Pay for Temporary Assignments. |
| 26 | Non-Negotiated Civil Service Grievance Procedure | |
| 27 | Political Contribution Solicitation | Inactivated 12/12/2018. Superseded by |
| 28 | Civil Service and Administrative/ Professional Personnel: Release Time to Serve on University Committees | E1.99.1 Serving on University Committees, and Attending Employment-Related or University Events; Effective 10/15/2013, Last Revision 03/19/14 |
| 29 | Observance of Religious Holidays by Students and University Employees | G1.12 Reasonable Accommodation of Religious Observances for Students and Employees; Effective 02/06/2015 |
| 30 | Separation of Employees | Inactivated |
| 31 | Student Records Retention Policy | |
| 32 | Release of Student Information | |
| 33 | University Scholarship Program | Obsolete. Inactivated 01/04/2024 |
| 34 | Work Study Program | Inactivated 03/01/2019. Superseded by Federal Student Aid regulations |
| 35 | Campus Disturbances | |
| 36 | Classroom Disruption | Student Handbook |
| 37 | Student Conduct Code Policy | University Student Code of Conduct |
| 38 | Release of Alumni Information | A1.1 Request for Alumni Information; Effective 02/24/12, Last Revision 08/26/13 |
| 39 | Services for Students with Disabilities | S1.3 Reasonable Accommodations for Students with Disabilities; Effective 03/04/2015 |
| 40 | Educational Contracts | |
| 41 | Entertainment Reimbursement | F1.03.2 Non-Travel Related Business Expenses and Reimbursement; Effective 07/15/2015, last revision 09/04/2019 |
| 42 | Reimbursement of Moving Expenses | F1.99.2 Reimbursement of Moving Expenses; Effective 10/01/2013, last revision 01/10/2019 |
| 43 | Charitable Solicitation on Campus | A1.2 Charitable Solicitation by Internal Organizations and Employees; Effective 11/03/12, Last Revision 08/26/13 |
| 44 | Printing Services and Mail Services for Nonofficial University Business | G2.02.1 Printed Material Orders; inactivated 05/24/2017, and G2.02.3 Mail Services; Effective 04/02/08, Last Revision 03/20/2018 |
| 45 | Space Allocation and Management Policy | E4.1 General Facility Use; Effective 03/02/2015, last revision 08/01/2019, and F2.1 Remodeling Requests; Effective 10/01/2013 |
| 46 | Admission to Campus Facilities when University is Closed (i.e. after-hours, during breaks, holidays and weekends) | E2.15 University Facilities Access and Hours; Effective 08/15/2018 |
| 47 | Key Control System | E2.4 Key and Access Control and Security Awareness; Effective 05/01/14 |
| 48 | Liability Coverage for Use of University Facilities by Non-University Organizations | G1.2 Insurance for Use of University Facilities by Non-University Organizations; Effective 10/14/13 |
| 49 | Satellite Downlink | Inactivated |
| 50 | Naming or Designating Å·²©ÓÎÏ·¹ÙÍø Property | G1.6 Naming of University Facilities and Programs; Effective 12/12/11 |
| 51 | Drug and Alcohol Abuse | |
| 52 | Selling and Serving Alcoholic Beverages | E4.5 Service of Alcoholic Beverages; Effective 1/1/2017 |
| 53 | Arrest by Outside Police Agencies on Campus | E2.12 Arrest by Outside Law Enforcement on Campus; Effective 07/15/2015 |
| 54 | Bomb Threats Follow-up Procedures and Search Instructions | E2.1 Emergency Notification; Effective 10/25/11, last revision 04/01/2017 |
| 55 | Case Referrals to Outside Authorities | |
| 56 | Demonstrations on Campus | |
| 57 | Workplace Safety Procedures Involving Hazardous Chemicals | E2.2 Hazard Communication Program; Effective 10/16/13, last revision 10/20/2020 |
| 58 | Microcomputer Use | I1.01.1 Acceptable Use of Information Technology Resources; Effective 1/2/07, Last Revision 10/13/15 |
| 59 | Tobacco-Free Policy | E2.3 Smoke-Free University Policy; Effective 07/01/2015 |
| 60 | Special Parking Permit for Persons with Disabilities | Inactivated |
| 61 | Involuntary Administrative Withdrawal of Students | S1.1 Involuntary Student Withdrawl; Effective 06/28/12 |
| 62 | Equal Opportunity and Affirmative Action | G1.7 Equal Opportunity and Nondiscrimination and G1.10 Affirmative Action; Effective 07/08/14 |
| 63 | Discrimination Grievance Procedures | G1.7 Equal Opportunity and Nondiscrimination; Effective 07/08/14 |
| 64 | Policy on Sexual Harassment | G1.8 Sexual Harassment (also replaces E2.10 Sexual Harassment); Effective 07/08/14, last revision 08/01/2020 |
| 65 | Policy and Procedures Regarding Sexual Assault | G1.8 Sexual Harassment; Effective 07/08/14, last revision 08/01/2020 |
| 66 | Policy on Allegations of Academic Research Misconduct (formerly Scientific Misconduct) | A2.05.1 Research Misconduct, Effective 03/07/16 |
| 67 | Union Solicitation Guidelines | |
| 68 | Bloodborne Pathogen Policy & Exposure Control Plan | E2.5 Exposure Control Program; Effective 05/01/14 |
| 69 | Policy on Handling Payroll Overpayments | |
| 70 | Criminal Background Investigation | E1.99.3 Background Checks; Effective 09/24/14, last revision 02/11/2020 |
| 71 | Security Awareness Guidelines | E2.4 Key and Access Control and Security Awareness; Effective 05/01/14 |
| 72 | AT&T Credit Cards | Inactivated |
| 73 | Authorization Codes | I1.03.2 Telecommunications; Effective 05/01/14, last revision 3/24/2021 |
| 74 | Non-negotiated Civil Service Employee Discipline Appeal Procedure | E1.05.1 Non-Negotiated Employee Discipline Appeal; Effective 07/12/12, Last Revision 02/10/2020 |
| 75 | Significant Financial Disclosure Policy for Sponsored Research Investigators | |
| 76 | Family Medical Leave Act | |
| 77 | Satisfactory Academic Progress for Financial Aid | |
| 78 | Web Publishing Policy | Inactivated: The information from this policy is included in the guidelines in the new NEIU brand web site. |
| 79 | Policy Statement on use of Human Subjects and Research | |
| 80 | Institutional Fundraising | A1.2 Charitable Solicitation by Internal Organizations and Employees; Effective 11/30/12, Last Revision 08/26/13 |
| University Student Code of Conduct |